Terms of Participation
The filling of the rooms will be on a first come/first served basis, so guests are strongly encouraged to book as soon as possible in order to have the possibility of reserving the most desirable room.
If you are sharing a room with a specific roommate, please help us expedite the booking process by encouraging them to also make their payment on the same day as you, this allows us to confirm the room.
You will receive an email confirmation as soon as you make the payment and our retreat coordinator will contact you within 72 hours to help coordinate specific requirements you may have, giving you details about the room type you choose and asking for your flight information.
As the retreat date approaches, you will receive an additional email requesting flight information so that we can arrange your transportation to our retreat facility.
All participants must be at least 18 years old by the date of retreat. We do make exceptions for families traveling younger teens. Please reach out to us so we can discuss specific retreat and rooming expectations for younger teens.
If you choose a double-occupancy rate, but don't find a roommate, Cowface Yoga will attempt to pair you with someone.
Rates and rooms are guaranteed ONLY after your deposit is received.
If any discounts are offered, only one may be applied at the time of registration. Multiple offers may not be combined.
If it is necessary to pay in installments, please email our wonderful retreat coordinator at email@example.com and she will help arrange a personal payment plan for you. Please be advised that arranging a personalized installment plan will add time to the reservation process. This longer time frame may affect the rooms that are available, since the most desirable rooms are offered on a first come, first served basis.
In the event Cowface Yoga has agreed to, and you are correctly entitled to, any form of refund or compensation related to these charges, arrangements will be made directly through Cowface Yoga without dispute or chargeback to this transaction.
Cancellations made before 30 days out from retreat start date will be fully refunded, minus $75 transaction processing fee.
Cancellations made within 29 days or less from retreat start date are 100% non refundable. In case of an emergency, we will do our best to apply your payment towards a future retreat with Cowface Yoga. If we do fill the room you vacate, we will refund your money, minus $75 transaction processing fee.
In case of cancellation due to a natural disaster, such as a hurricane, all payments will be applied to a future Cowface Yoga retreat, to be scheduled within one year of cancelled retreat. There are no refunds for natural disasters. Credit only.
Remember, you are a visitor and a guest to the retreat area, and we ask that you respect the facility, the staff, and local laws. We have no authority in destination city/county, to help with local legal matters in the event you disobey local laws and ordinances. Please exercise good judgement.
We are fostering a fun and safe environment for all of our guests. If any person's behavior is deemed to be harmful towards any of our guests or staff, Cowface Yoga reserves the right at its discretion to EVICT them from the premises immediately and with no refund of any monies paid, and no refund of deposit.
We advocate a healthy and active lifestyle, and don't want to encourage excessive drinking. We invite you to enjoy nice wine or beer in moderation, especially with a delicious meal. However, hard liquor will not be allowed on the premises. We like to keep our retreat facility safe, friendly, and authentic, and appreciate your cooperation. If hard liquor is desired, that may be consumed in local bar/pubs in town.
This is a Smoke-Free Facility. Please be considerate and do not smoke indoors.
For Safety, security and liability purposes, all chefs, Taxi/Van drivers, bartenders, masseuses, concierges and tour guides, must be employed by or contracted through Cowface Yoga in order to be allowed access/entry to your accommodations/our properties. Outside, or Third-party providers of these services are not allowed entry into any Cowface Yoga retreat property at any time.
Additional guests/visitors, and or entertainers may enter the property at your discretion. Please note that any guest that is NOT part of the retreat will be required to complete a sign-in sheet that includes their local address, passport number, phone number, and also will be required to produce a copy of their passport. Additionally, you are fully responsible for any and all of their actions, and adherence to all of the properties rules and conditions during the entire time they are on the property. No overnight guests are allowed that are not part of the retreat. Cowface and it's staff reserve the right to deny access or entry to any individual(s), at their discretion and at any time. Failure to comply can result in immediate eviction with no refund of any monies paid, or deposit.
By electronically checking the waiver box, and submitting my retreat payment, I hereby acknowledge and accept all the terms and conditions within this waiver.
I hereby agree to be responsible for my own welfare and accept any and all risks of delay, unanticipated events, inconvenience, illness, injury, emotional trauma or death. I hereby release and discharge Cowface Yoga from and against any and all liability from my participation in the retreat trip. I agree that this release shall be legally binding upon me personally and all members of my family.
I authorize Cowface Yoga to charge my credit card and to secure my reservation, and I understand that $75 (transaction processing fee) of the payment is non-refundable.